1. What personally identifiable information is collected from you;
2. How your information is used;
3. Who is collecting your information;
4. With whom your information may be shared;
5. What choices are available to you regarding collection, use, and distribution of your information, including your rights to "opt-in" or "opt-out?";
6. What are cookies and how are they used;
7. How you can access, update, correct, or delete your information;
8. What kind of security precautions are in place to protect the loss, misuse, or alteration of your information, including your online payment information and how is your information stored, accessed and used by others?

What personally identifiable information does Universal College Application collect from you?

Universal College Application collects information in several ways from different parts of our web site.

Whenever you visit the website, the web server may automatically collect the IP address of the computer you are using. We will also likely save the phone numbers, email addresses, web browsers and operating systems of those users who send us "Technical Support" requests.

Certain required and optional personal information (such as your name, home and mailing address, email address, telephone number, citizenship, date and place of birth, parents' names and address, social security number) is collected from you when you voluntarily provide this information to us through the completion of an on-line User Registration form and/or when you voluntarily complete the Universal College Application, any application supplements, or other applicant forms. During registration, Universal College Application asks you to create a username and password. Once you register you are no longer anonymous to Universal College Application - you are given a Universal College Application User ID and are able to take full advantage of Universal College Application's on-line services. You can also enter your online payment information (such as, credit card, debit card or online check) at a different location on the site to pay for admission application fees for the member Colleges and/or Universities that you select. See "The kind of security precautions in place to protect the loss, misuse, or alteration of your information, including your online payment information and how is your information stored and accessed by others" on how we keep your online payment information secure.

Wherever we collect personal information we make an effort to include a link to this Privacy Policy on that page.

How does Universal College Application use your information?

When you seek to register with us, complete a Universal College Application, an application supplement and/or other applicant form, we need to know your name, email address, and mailing address among other items of personal information. See "What personally identifiable information is collected from you." This information, requested by the Colleges and/or Universities, allows them to identify you and process your application upon submission.

Users of the web site who use our services to apply to various member Colleges and/or Universities will not receive any email confirmations about registration, submission, or processing of submitted applications; however, we and the member Colleges and/or Universities that you select may use your email address to send you College/University specific information concerning their respective admissions process, or we may need to contact the user/applicant to help answer a technical support question you may have posed to us regarding your use of the site.

Who is collecting information?

When you are on the Universal College Application site and are asked for, and provide personal information, this information is being collected by us in order to allow Universal College Application to offer our service to you. There is no attempt to collect or compare personal information about you from sources other than what you voluntarily provide to us when using the web site.

With whom does Universal College Application share your information?

Universal College Application shares your personal information with those member Colleges and/or Universities with whom you select. Your online payment information is shared with the online payment processor that you have chosen in order to consummate on-line the payment of admission application fees to the Colleges and/or Universities you have selected. By voluntarily providing us with your personal information, you are giving us your express consent to share your personal information with the aforementioned parties (and subject to this Policy) so that we can provide the service for which you have registered.

In addition, except as described in this statement, we will not disclose your personal information outside of the Universal College Application without your consent.  In the future, the Universal College Application may allow you to choose to share your personal information with select vendors so they can contact you about their products, services or offers. By “opting in” to receive information from our select group of vendors, you are giving Universal College Application your consent to share your personal information.  The Universal College Application does not necessarily endorse or recommend any vendor or their products.

While Universal College Application requires each member College and University sign a Participation Agreement each year pledging they will accept the Universal College Application without prejudice, fully support its use and agree to the NACAC Statements and Policies of Good Practice, Universal College Application is not responsible for the failure of any College or University to accept the Universal College Application or how any given College or University (after accessing or receiving your personal information from us) will use, protect or store the information in their possession. You are encouraged to review that College/University's individual privacy policies and information practices as to how they use and protect your personal information. The Universal College Application neither accepts nor assumes any liability or responsibility for the use or protection of your personal information by said College or University.

Important Note: Subject to any rights afforded by law, Universal College Application reserves the right to disclose information collected from a registered user when we have good reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be violating any of our on-line user agreements or policies or who may be causing injury to or interference with (either intentionally or unintentionally) Universal College Application rights or property, other Universal College Application users, or anyone else who could be harmed by such activities. Universal College Application may also disclose or access registered user information when we believe in good faith the law requires it and for administrative, technical and other related purposes we deem necessary to maintain or improve our services. Universal College Application also reserves the right in its sole discretion to remove any College or University as a member without any further or special notice.

What are your choices regarding collection, use, and distribution of my information, including your rights to "opt-in" or "opt-out"?

You have the right not to provide us with any personal information about you when you visit the site but you will not be able to utilize the service Universal College Application provides unless you decide to "opt-in" by completing an on-line User Registration form and answering all of the required fields. Once registered, while you are free not to provide any personal information requested on the Universal College Application, any application supplement or other applicant form, to do so may cause the member College and/or University you select not to accept the application, supplement or other applicant form as complete and consequently delay the application admission process or reject the submission as incomplete regardless of payment. Users/applicants can "opt-out" of providing information that is designated as "optional" on any application, supplement or other form and still utilize the service upon which we provide. Users should communicate with their designated College and/or University directly if any admission application is delayed or rejected or otherwise results in an outcome that does not satisfy the applicant's expectations.

In the future you will have the right to “opt in or opt out” of sharing your personal information with select vendors so they can contact you about their products, services or offers. By “opting in” to receive information from our select group of vendors, you are giving Universal College Application your consent to share your personal information.  The Universal College Application does not necessarily endorse or recommend any vendor or their products.

You have choices with respect to cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject all cookies you will likely be unable to use those Universal College Application services that require registration in order to participate.

What are cookies and how are they used?

A cookie is a small amount of data that is sent to your browser from a web server and stored on your computer's hard drive.  Cookies are used for managing your on-line sessions while you are visiting the site.

What is Universal College Application's policy on allowing you to access, update, correct, or delete your personally identifiable information?

You may access and edit your registration information by using your Universal College Application User ID and password. If you have forgotten your password, please click here (links to "forgot password" feature) to have your password emailed to you. For all other problems signing in to Universal College Application, please click here (links to tech support report) and complete this form. Unfortunately, absent extenuating circumstances which you must specifically communicate to us in a signed writing, we do not allow you to delete your registration information or to deactivate your registration information account. See "What kind of security precautions are in place to protect the loss, misuse, or alteration of your information including online payment information and how is your information stored, accessed and used by others?"

The Universal College Application will make reasonable efforts to see your instructions to make revisions to your personal information are made. However, it is important to note that once the Universal College Application, any application supplement or other applicant form is submitted per your request to a designated member College or University, the personal information contained in that submission can no longer be changed or re-submitted to the designated member College or University online. In such circumstances, with the exception of your name information and gender which can never be changed because of identity authentication or verification purposes, after you have made one submission to a member College or University, the applicant/user can make a copy of the submission, make the desired changes, and then submit the desired application to other designated member Colleges or Universities. For any information erroneously provided by the applicant but already submitted and can no longer be changed or re-submitted, you must contact the College/University or online payment processor directly to alert them to the erroneous information. Please click here (links to the "instruction" page) for further instructions on this matter.

What kind of security precautions are in place to protect the loss, misuse, or alteration of your information including online payment information and how is your information stored, accessed and used by others?

Your User Registration information is password-protected. You may edit your User Registration information by using your Universal College Application User ID and password.

We recommend you do not divulge your password to anyone. Also remember to sign out of your Universal College Application registration account and close your browser window and clear the computer cache when you finish your work. This ensures others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or Internet "cafe."

When you make submissions of the Universal College Application, supplements or other applicant forms to designated member Colleges or Universities, or when you access your user registered account information from our web site, we offer the use of a secure server. The secure server software encrypts all information you input before it is sent to us, including your online payment information. We also restrict assess to the secure server through the use of firewalls.

When you provide Universal College Application personal information on-line, that information is only viewed by Universal College Application for the sole purpose of providing technical support for the services being provided to you. This information is then accessed by the designated member Colleges and/or Universities with whom you select by logging into the secure system. Consequently, your personal information can then be viewed, printed and/or exported electronically to the designated member Colleges and/or Universities which are located outside and separate from the Universal College Application web site and outside of the jurisdiction and perhaps country where you originally entered the information.

Online Payments (credit/debit cards or online checks): The Universal College Application, working with its partners, allows applicants to pay admissions application fees online using a credit card, debit card, or online check. This feature is designed to accept ONE online payment transaction if you click "Submit" ONE time. However, if you click "Submit" more than once, it is possible your account will have a duplicate charge.

The Universal College Application member Colleges and/or Universities will reverse charges for any duplicate transaction. HOWEVER, NEITHER UNIVERSAL COLLEGE APPLICATION, ITS MEMBER COLLEGES OR UNIVERSITIES, APPLICATIONSONLINE, LLC NOR ITS SUBCONTRACTORS WILL BE RESPONSIBLE FOR REFUNDING ANY PROCESSING FEES INCURRED BY INCORRECT USE OF THIS FEATURE. Accordingly, to avoid duplicate charges, please do not click the SUBMIT button more than once! Your information is not stored by us but is immediately transmitted under encryption to your designated online payment processor, and none of your personal information is stored on your computer or a computer of the college that would allow someone to by-pass the login authentication procedures.

The Universal College Application web site retains your personal information for the entire application admissions cycle which ends on or about June 15 of each calendar year. Once the web site closes for the academic year in June, your personal information is removed or "archived" off the "live" servers and "backed-up" to a separate secured remote server for storage (at least until overwritten when space is needed to back-up more recent data) where no one can access it except on a limited basis by us, or member Colleges/Universities as deemed necessary. The reasons for granting continued limited access to your personal information from the remote server may include, but are not necessarily limited to, allowing us or member Colleges/Universities to compile statistical and/or historical information about the previous year's applications and/or to assist a current applicant who had created or submitted an application the previous year. For statistical purposes, your personal information will be used only in the aggregate, meaning that personal identifying information such as your name and social security number shall not be used. For some historical purposes, however, such as assisting you in your current application submission by utilizing the information that you had created or submitted the previous academic year, we, including member Colleges/Universities will have continued access to your archived personal identifying information as we deem necessary.

Please note: whenever your personal information is handled as described above, regardless of where this occurs, steps are taken to ensure your information is treated securely and in accordance with this Policy. Unfortunately, however, no data transmission over the Internet or electronic handling can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us online, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems. However, we cannot accept liability for disclosure of any personal information due to errors in transmission or unauthorized acts of third parties.

Additional Information
We encourage you to review the Frequently Asked Questions for additional information and instructions about any questions that you may have regarding this Policy.

Please click here to pose any questions, comments, feedback or complaints regarding this Policy or the use of personal information by this web site.